When it comes to HR records, knowing what to keep and what to shred or delete can be a conundrum. The importance of keeping certain records can’t be overstated, especially in cases where an employee might be bringing a legal action against the employer. But, in many cases, it’s also just as important to shred or delete records.
Storing HR records electronically is eco-friendly, saves on space, and provides easy access generally. But, there are many challenges that come with electronic storage and/or moving your HR records to the cloud.
Employers must follow the Department of Labor guidelines for electronic storage of documents governed by the Employee Retirement Income Security Act (ERISA). And, the security issues involved in storing important documents in the cloud may cause anxiety, especially when every day there are news stories involving breaches and hacking of electronic data.
Join us on January 14 for an in-depth webinar on the ins and outs of legal issues surrounding electronic recordkeeping and cloud storage of personnel records. You'll learn what types of HR records you're dealing with, what you should and shouldn't keep, your legal obligations, and what to do if federal or state agencies come knocking in 2020.
After attending this webinar, you'll be able to:
- Identify which documents and records you must keep on file, and for how long under federal law
- Recognize when state law mandates stricter recordkeeping requirements that supersede federal requirements
- Balance so you’re keeping the right amount of records since keeping everything is almost as dangerous as keeping nothing
- Discern what’s an e-record, including examples of digital data such as computer log-on/off times, Outlook calendars, notes and to-do lists, emails, and more
- Comply with applicable federal electronic recordkeeping laws to ensure proper collection, storage, and deletion of records
- Conquer logistical challenges of going paperless by following a series of best practice steps
- Determine if your existing document creation, storage, retention, and destruction policies are up-to-date
- Shred hard copies or destroy electronic documents, particularly those stored on your server or on the cloud—such as for terminated employees
- Meet the legal duty of preserving records (including when and how that duty is triggered) and what technology you may need to sift through when that duty arises
- And much more!
YOUR EXPERT INSTRUCTOR
Daniel Nelson, Esq., C|EH, CIPP/US
Dan Nelson is both a commercial litigator and a privacy and data security lawyer. And what makes him even more unique is that he is among the few U.S. attorneys to hold the title of Certified Ethical Hacker (C|EH). That means he has been trained to break into computers, but for the right reasons. His combined interest in technology and the desire to help clients protect their privacy and sensitive data motivated him to take the unusual step of becoming what’s known as a “white hat” hacker. Through this arduous training, Nelson learned how to break into protected systems and networks to test and assess their security. Because of this, he offers clients a perspective that few lawyers possess.
In addition to his ethical hacking credential, he is a Certified Information Privacy Professional (CIPP/US). This credential means that he knows privacy laws and regulations and how to apply them.
Nelson’s special training and experience enhance his ability to help clients protect against and prepare for data breaches and other cybersecurity incidents. He assists clients in the creation, implementation, and enforcement of privacy and security policies and data breach plans. This guidance includes counseling on appropriate cybersecurity insurance coverage and risk assessment engagements. He also assists businesses with understanding their duties to retain and protect sensitive information, including privacy and document retention requirements.
In the event of a cyberattack, Nelson serves as a data breach/cyber incident coach. He advises on the immediate steps needed to contain, investigate and remediate the incident. His knowledge of both the technical details of likely breaches and the attendant legal and business impacts enables him to provide clients the information needed from both a technical and legal standpoint.
This program has been submitted for pre-approval for 1.5 hours of general recertification credit toward PHR and SPHR recertification. For more information about certification or recertification, please visit the HR Certification Institute website at www.hrci.org
Business & Legal Resources (BLR) is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP or SHRM-SCP. This program is valid for 1.5 PDCs for the SHRM-CP or SHRM-SCP. For more information about certification or recertification, please visit the SHRM Certification website at www.shrm.org/certification.